AUTOMATTED PRISON MANAGEMENT SYSTEM
SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE AWARD OF HIGHER NATIONAL DIPLOMA IN COMPUTER SCIENCE
1.1 BACKGROUND OF THE STUDY
Management of prisons in Nigeria has long been a neglected area which has recently been incorporated in the e-governance program of Government of Nigeria. Currently a rudimentary process of storing all the prisoner data in manual files and registers is in place. The Prison Management System project will integrate all the prisoner data into a single integrated system which will in turn result all the information being present in a digital format.
Automated prison management system is the collection of register cases for each prisoner entering the prison for automated release diary generator. A good system for prison service should be automated, because it enhances the administrative and experience to design, develop and implement a prison management system for prison defense and security. In spite of the benefits of the use of computer to provide timely and accurate information, which is absent in most of Nigeria prison, it is not all problem arises as to how computer can be utilize that is programmed to achieve desire result.
The introduction of computer has brought many changes to various fields, such as prison, health sector, hotel, bank and in business sector generally. Just because it helps to carry out complex and lengthy analytical operation very rapidly to effective communication system, it is also time saving, versatile, flexible storage of large information and reduce human labour.
The prison is a very large yard where prisoners, warders and other prisons staff reside. Researchers, prison staffs like any other human will always latest technology in the field so as to reduce stress encountered in their fields. In developed countries of the world, people are already fighting on how prisoners can gain access to the internet in their cell room or their common room. This electronic technology offers the competitive speed which is important for the prisoners.
Imprisonment as a form
of punishing offenders was not too many pre- colonial communities in Africa.
The day sentence is pass to a person, is the day he/ she becomes a prisoners
even before getting to the fore walls of the prison yards. Immediately the
sentence is passed, the prison officer becomes the middle men between the
government and the prisoners. The prisoners on his/her own part will do
anything within his or her own limit to see that he does not spend a minutes
beyond the sentenced given while government will not want to do away with
prisoners until every bits of the jail terms or otherwise is completely
The instrument used by the prison officer to see that both parties are satisfactorily treated this is the computation of sentence. Hence it is defined as the determination of the earliest day release (EDR) and latest day release (LDR) of the prisoners. To this end, a microcomputer based prison management system will be developing to practically alert the prison staff of the capability of a computer for effective services. In this project attention will be based on automated prison management system.
1.2 STATEMENT OF PROBLEM
Management of prison’s in Nigeria is still at a nascent stage and follows rudimentary processes. Most of the prisons in Nigeria have a collection of manual files and registers to store prisoner/criminal records. This is a very inefficient and cumbersome way of storing records which greatly impedes the flow of critical information as well as makes looking up of information time consuming. Also, different files and registers are required to store the information which is relevant to a single prisoner. This hinders the profiling process of prisoners.
1.3 OBJECTIVE OF THE PROJECT
The main purpose behind
the implementation of the Prison Management System (PMS) was to enhance the
administrative capabilities of the prison in terms of monitoring and security
of the prison while improving the efficiency and productivity of the Prisons.
The main goals of the project are enunciated below:
· To ensure proper monitoring of the prisons by the top officials
· To ensure that the discipline and decorum of the jails is maintained by both the employees and the prisoners
· To ensure that no impersonation of the prisoners happens by proper validation and authentication of the prisoner’s identity
· To improve the productivity and efficiency of the prisons so as to facilitate the usage of the available work force for sensitive work while leveraging technology to reduce the mundane workload of the employees
· To ensure the availability of data in digital form for preservation, analysis and reporting.
1.4 SIGNIFICANCE OF THE PROJECT
The information system will curb the problem of redundancy and increase the accuracy and consistency hence making the system efficient. The information system will as well aid rapid access of data and quick reports generation. It will also provide a centralized data location by pooling resources together. The researcher also hopes that the study will serve as informative scholarly work to other scholars pursuing related or similar studies.
The nature of project is such that outcome of project could be quantitatively measured only for few parameters such as:
· Automatic detection of duplication
· Immediate generation of report on categorization of prisoners on basis of their cases, period of confinement etc.
· Automatic calculation of Remission to be granted to a convict prisoner for good behavior, discipline etc.
· Reduction in the cost (Saving of resources) of physical production of prisoners in Courts.
1.5 SCOPE OF THE PROJECT
The system scope of the prison is to attend to the welfare of prisoners and updating of information and enhance-the criminal investigation research etc the general information system will help to ensure that up –to-dated individual information of every prisoner is being maintained such as the prison records and other personal information relating to prisoners, how to locate such inmate and make him/ her available.
1.6 LIMITATIONS OF THE PROJECT
Generally, a study of this nature would have some constraints such as time, money and data collection method. I wish to say that data collection method used has the limitation of rigidity (people finding it difficult to respond to questions) thereby restricting the information obtained.
Also lack of finance was another obstacle that hindered a wider consultations and research on the project. Some materials may have some cost implications which may be above the budgeted money for the research work.
1.8 DEFINITION OF TERMS
Data- This can be defined as facts about the organization and
its business transaction.
Information- This can be defined as data that has been transformed and organized by processing and purposeful intelligence.
Information system- This is an arrangement of people, data, processes and interface that interact to support and improve day to day operation in a business as well as support the problem solving and decision making needs for management and users.
Management: It is the co-ordination of all the resources of an organization through the process of planning, organization, directing and controlling in order to attain organizational objectives.
Prison: Is defined as “any building or place in Nigeria declared by the minister of Internal Affairs, through an order in a federal Gazette as a prison.”
Prisoner: Prisoner is generally defined as “any one deprive of his liberty either awaiting trial or as a result of conviction for any offence”
Pre- trial detention: keeping in custody an alleged offender under coercive measure to secure attendance in a criminal prosecution.
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Harpreet, S.R. (2002). “Transferring data between Heterogeneous databases using the web. MSC Dissertation in information systems”, presented to Brunel University of information and computing, west London.
Kenneth and Jane (1998), “Journal of Management Information Systems”.
Phil (2002), “Emphasis on information and software management”.
Rt Hon Tony Blair MP (2002) “Reducing Offending by Ex-prisoners”
Times of India,(2009), 'No modern structure for prison in state', October 17, 2009.
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